An AI agency in Coral Gables for corporate and professional teams
Coral Gables is where many companies run their regional offices and where law, accounting and consulting firms serve clients across the Americas. BlockNova automates the document-heavy, multilingual work those teams carry, with AI that can run privately on your own infrastructure.
- TriggerA prospective client emails the firmIn Spanish, with documents attached.
- AI agentIntake summarised and checkedMissing items and your checklist questions flagged.
- ActionConsultation bookedWith the right professional, in the right language.
- ResultThe file is ready before the meetingSummary and documents saved in your system.
The City Beautiful runs on offices, not just on looks
Coral Gables is known for its Mediterranean Revival architecture and its planned, tree-lined streets, but it is also one of South Florida’s main business addresses. Many multinational companies keep offices here, a number of them serving as regional headquarters for Latin America, alongside consulates, banks, insurers and a large community of law, accounting, architecture and consulting firms. The University of Miami’s main campus is in the city too.
The work in these offices is document-heavy and often cross-border: contracts in two languages, reports gathered from several country teams, client files that must be complete before anyone can bill, and strict rules about where confidential information may go.
As an AI agency in Coral Gables, we build automations that respect those rules. Agents read and check documents, prepare summaries, chase missing items and keep your systems up to date, and when the data is too sensitive for a public AI service we deploy the models on servers you control.
Where AI helps Coral Gables offices first
Professional teams usually start with the work that eats senior time without needing senior judgment.
Document intake and data entry
Contracts, invoices, forms and reports are read by AI, validated against your rules and written into your CRM, ERP or practice system, with every step logged.
Workflow automation →Private AI for confidential work
Run the AI on infrastructure you control, so client files, contracts and financial data stay inside your perimeter while your team still gets a modern assistant.
Private LLM hosting →Client intake for law and advisory firms
New enquiries are answered in English or Spanish, qualified against your criteria and booked with the right person, with a summary waiting in the file.
AI for law firms →Company-wide AI for regional offices
For larger organisations, our 90-day Enterprise AI program covers the audit, workflow automation, private hosting and AI agents across departments.
Enterprise AI →Coral Gables workflows we can build
Starting points for Coral Gables businesses. Each one runs inside the tools you already use.
Regional reporting pack
Regional and multinational offices- Country teams send monthly figures
- AI checks formats, totals and gaps
- Consolidated into one workbook
- Variance notes drafted
- Pack sent for approval
Client intake and conflict checklist
Law, accounting and advisory firms- Enquiry arrives by phone, email or web
- AI collects facts and documents
- Your checklist questions answered
- Consultation booked
- Summary saved to the client file
Contract and document queue
Legal, procurement and compliance teams- Document uploaded or emailed
- AI summarises the key clauses
- Compared with your standard terms
- Deviations flagged for review
- Approved version filed
These are examples of what we can build, not results we claim. Every workflow is designed around your tools, your rules and your team during the free consultation.
Close enough for a workshop, careful enough for your data
We are based in Miami, close to Coral Gables, and run the discovery workshops in your offices with the partners, managers and assistants who know the process. We agree up front which data the agents may touch and where it is stored.
The build and the monitoring are mostly remote. When you add a new practice area, office or country team, we come back to map the next workflow with you.
From first meeting to live agents in Coral Gables
Free consultation
We meet at your office in Coral Gables or by video, look at how the work flows today and pick the first process worth automating.
StartBuild & connect
We connect your phone line, inbox, WhatsApp, CRM or ERP with the least access each task needs, and teach the agents your rules and languages.
BuildRun & improve
Your agents run 24/7. We monitor them, review results with you and add the next workflow once the first one is stable.
Run & scaleDocument automation, running in production
Client references as described on our home page. They are not Coral Gables businesses; they show the kind of document work we automate.
PMEX
International wood trading, MiamiAn AI Agent Suite that handles purchase entries, contracts and invoicing.
786 annual purchase entries automated. Triple data entry eliminated.
CAMIRA
Professional training, FranceAn AI pipeline that reads handwritten certification documents end to end.
~85% less processing time. 1000+ documents a week, same-day certification.
AI in Coral Gables: questions
Yes. We integrate through official APIs wherever they exist, connect with the least access each task needs and log every action. Approval steps, data retention and escalation rules are designed with your team before anything goes live.
Yes. With our private LLM hosting option, the AI models run on servers or a private cloud you control, so confidential documents are not sent to a public AI service.
Yes. BlockNova is based in Miami at 8020 NE 4th Ave and meets clients on site in Coral Gables and across Miami-Dade and Broward. Most of the build and support then happens remotely.
BlockNova plans start from $900/month, quoted after a free consultation based on the workflows, document volume and systems involved.
Related services, industries and areas
Give your professionals their time back
Book a free consultation and we will map one document-heavy process with you and show how AI can carry it.